If you would like to be one of our vendors at our famous South-Asian bazaar at the Festival of India – please contact us at:

vendors@festivalsdelinde.com

Overview of the Ratha-Yatra

We invite you to participate in the 45th Annual Ratha-Yatra, a celebration of the ancient Vedic culture, held in Montreal from July 5th and 6th 2025. Close to 10,000 people participate every year in this two-day festival which aims to both inform and entertain utilizing yoga, spirituality, music, dance and the arts. Montreal’s Ratha-Yatra kicks off with a colourful parade down Saint Laurent avenue with a 40-foot tall float which is hand-pulled by hundreds of participants amidst drumming, chanting, and dancing. The main festival then takes place, for the remainder of the weekend, at the beautiful La Fontaine park (Peteca Grounds), where attractions include: a free vegetarian feast, a vibrant showcase of arts and culture, traditional performances (dance, singing, musical performances, etc.), a South Asian Bazaar (vendor marketplace), spiritual exhibits, children’s area, and much more!

About the South Asian Bazaar

Our South Asian Bazaar continues to be one of the most popular areas of our festival for the attending public and provides an excellent opportunity for you to sell your products and promote you or your organization. For more information regarding the nature of the goods and services that meet festival guidelines, please see the contract enclosed at the end of this package.

Benefits of Being a Vendor

As mentioned above, the Festival draws close to 10,000 people every year and has seen consistent growth in both attendance and participation over the last several years.

Vendors can certainly benefit from the high levels of exposure for their products and/or services at this vibrant and colorful outdoor event. Our South Asian Bazaar is one of the key attractions of the festival and is growing every year!

How to book a vendor space

To reserve vendor space, the vendor contract must be completed and the vendor fee paid in full no later than June 21st, 2025. The vendor fee, based on the chosen vendor package, must be paid by credit card, certified cheque, bank draft, money order, or email money transfer (in Canadian funds), payable to Festivals of India-Quebec and should indicate “Ratha Yatra 2025 Vendor Fee” in the memorandum area. Vendor booths will be assigned on a first come first served basis, so Vendors are encouraged to act quickly as space is limited. Please contact us for our mailing address.

Festival Hours of Operation

The bazaar is open to the public from 12pm-8pm on Saturday, July 5th, and from 12pm-6pm on Sunday, July 6th. Vendors are required to arrive at the festival site for setup before 11am.

Vendor Package Options

In order to cater to the specific needs of potential vendors we offer Standard, Double and Deluxe Vendor Packages, details of which can be found below. Please indicate the package of your choice by checking the appropriate box. Prices are quoted for 2 days of occupation, as per the festival schedule.

- Standard Package $215+tx
  7 ft x 5ft Vendor space consisting of one single 6 ft x 2 ft table located in the main vendor tent
  two chairs will be provided

- Double Package $345+tx
  8 ft x 7 ft Vendor space consisting of two 6 ft x 2 ft tables located in the main vendor tent
  corner configuration; exposure on two sides of main vendor tent
  four chairs will be provided

- Deluxe Package $545+tx
  vendor space consisting of a full (10 ft x 10 ft) tent, located adjacent to the main vendor tent
  ideal exposure on all four sides of tent
  four standard size (6 ft x 2 ft) tables
  four chairs will be provide

Vendor Information (Please Print)
Contact Name:
Business Name:
Address:

Telephone:		Fax:
Email:

Please describe, in detail, what goods and/or services you will be providing. Additionally, vendors planning to bring additional fixtures such as display racks should describe the details here. Please note that (a) the selling of food products is not permitted, (b) potential vendors should carefully review the Terms and Conditions found in this package to ensure their goods and/or services meet the requirements, and (c) potential vendors are encouraged to provide as much detail about the goods and/or services they will be providing as items must meet the approval of the Ratha-Yatra Organizing Committee.

Vendor Initials: __________ Ratha Yatra Committee: ______________

Terms & Conditions of Agreement

The following are the terms and conditions of this agreement. Any breach of these conditions will result in the removal of the vendor from the festival site with no monetary refund:

The vendor fee is to be paid in full to Festival of India. The vendor fee is to be paid no later than June 21st, 2025. Payment must be made by credit card, certified check, bank draft or money order (in Canadian funds), payable to Festivals of India – Quebec, and should indicate ‘Ratha Yatra 2025 Vendor Fee’ in the memorandum area.
Upon vendor fee payment and application approval by the Ratha-Yatra Organizing Committee, no refunds of vendor fees will be issued.
Vendors are to arrive at the festival site for setup before 11am and no earlier than 9am on both days.
Vendors shall be present at the festival site, ready for customers, from 12pm-8pm on Saturday, July 5th, and from 12pm-6pm on Sunday, July 6th.
Vendors are responsible for transporting their own paraphernalia to and from the festival site and must ensure that their location is left in a clean state upon leaving. Vendors are not permitted to take vehicles across the park, unless granted special permission in writing.
Vendors will be provided with a specified location on the festival grounds to set up their paraphernalia. Vendor locations will be pre-determined by the Ratha-Yatra Organizing Committee.
Vendors are not permitted to sub-divide or share their space with another vendor.
Space and tables are provided as stated in this application form. Vendors are NOT permitted to bring their own tables to the festival site. Vendors cannot encroach on another vendor’s space, move their assigned booth, or move tables and chairs from other booths.
Vendors may not distribute promotional materials outside of their designated spot in the vendor area.
Vendors are NOT to bring, consume or sell any alcohol, cigarettes, cannabis, or e-cigarettes on the festival site.
Ratha-Yatra reserves the right to prohibit specific goods and/or services if they conflict with the ethical basis of the festival.
No food or beverages may be sold, food or beverages may only be distributed at no charge if authorized in writing by the Ratha-Yatra Organizing Committee.
Music is not to be played by vendors unless granted approval by the Ratha-Yartra Organizing Committee.
Ratha-Yatra will not be held accountable for weather conditions that hinder or prevent the vendor from proceeding with their involvement at the festival; or which hinders the number of attendees at the festival.
Ratha-Yatra does not provide storage space. Vendors are not to leave any paraphernalia overnight at the festival site. Any paraphernalia left unattended is done so at the vendors own risk.
Ratha-Yatra will not be responsible for any damage or loss of any vendor’s property or paraphernalia at any point in time.
Ratha-Yatra committee reserves the right to revise the terms and conditions of this agreement, in which case, the vendor will be provided with reasonable notice.
Exclusivity will not be granted to any one vendor; only corporate vendors and/or sponsors and partners may request exclusivity on certain products and services, if their request is granted.

Vendor Initials: ___________ Ratha Yatra Committee: _____________

Acknowledgement

I acknowledge that I have read and fully understand this agreement, and that I voluntarily executed the same without inducement or promise not contained herein. I further understand that this agreement may affect my rights and I expressly agree that this agreement shall be construed as broadly as permitted by the law of Province of Quebec, and that if any part hereof is declared invalid, the remainder shall remain in full force and effect. I have read and agree to the above terms and conditions, and will adhere to the Rules and Regulations set forth by the Festivals of India organization.

Waiver, Release and Hold Harmless Agreement

Release of Liability:

Vendors indemnify and hold Festivals of India organization harmless from and against all costs, damages, judgments or legal expenses which may arise from this agreement, set-up exhibition, participation or dismantling activities during, before and after the festival. Vendor also assume all risks of loss, injury, theft or damage of any kind or nature whatsoever to any exhibit or component thereof, including, but not limited to, goods, merchandise, cash, records or any property. Further, vendors are expressly bound, at their expense, to repair any damage which they cause to the bazaar fixtures, the surrounding areas, and the festival site. The vendor understands that Festivals of India organization does not maintain insurance covering the vendor’s property and it is the sole responsibility of the vendor to obtain such insurance (if required).

Severability:

If any part of this Waiver and Release is found to be invalid, all other parts of this agreement shall remain binding and continue in full force and effect. Vendor expressly agree that this agreement shall be construed as broadly as permitted by the law of Province of Quebec.

Acknowledgement of Voluntariness:

I have not been pressured or coerced in any way to participate in these activities. Any activities I undertake are done so voluntarily and solely for purposes of participating in or attending the above festival or event.

I have read, understood and will comply with the above listed conditions:

x __________________________________________________

Vendor Name (Please Print) Ratha Yatra Committee Member

x __________________________________________________

Signature Signature

x __________________________________________________

Date Date

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